Photo Credit: The Andel
I am a mother of two and wifey. That is my first commitment – my family.
Naya’s Idea Event Coordinator is a full-service event planning firm specializing in destination weddings, social and corporate events in Puerto Rico led by Hayxanair Hernández.
Hayxanair is passionate about helping her clients create unforgettable memories and has an extensive network of excellent service professionals who will help make your event in paradise outstanding. She says that “our services aim to care for the simplest details all the way to the most complex elements of coordination in order to create a marvelous and memorable moment.”
“It is my passion to create an environment where unforgettable moments can be created that will last in the memories of our clients, their family, and friends forever.” – Hayxanair Hernández
When you can be hours working but you don’t feel like you are working, you have found your passion.
- Bachelor Degree: Business Administration majoring in Entrepreneurship and minoring in Marketing
- Certificates: Social and corporate Event Planning – University: UMET
- Social Events University: Sagrado Corazón
- Event Planner : INIBEP
- Member of Belief Wedding Creators – International wedding community
What’s the biggest challenge you’ve ever faced while planning an event and how did you overcome it?
One of my first weddings after the hurricane Maria visit the island of Puerto Rico. We had a plan B regarding the generator. Since the electricity was not restored, we had to go to the plan B. The plan B suffered technical issues. In about 30 minutes the property had plan C. It was not only a simple generator it was an industrial one to move a big property.
We communicated with the couple. They did not stop having fun and the guests kept on dancing with their cell phone’s music. I remember passing the pastries with cell phone light at the moment. These couples were so thankful how a great team managed everything. They were able to have their party and had a blast.
What are 2 trends in the event planning industry that you’re excited about?
The new modality of intimate events. Even though it is a small group of people, it can be breathtaking and have its unique details as dreamed.
What are some tips for creating an elegant and memorable event on a tight budget?
- Identify your expectations and what areas you would not negotiate.
- Don’t limit on your dream to have all the guests on your list. It is only one day and it will not come back.
If you had unlimited resources, what would your dream client and event look like?
Our clients trust us and delegate their big day to our team. We always inform what is possible and realistic to our clients.
How important are your relationships with vendors and what are some ways that you successfully cultivate and ensure good rapport?
Communicating with vendors is the key! Each of them has their expertise and the final result will depend on the team. Cultivating relation is really important since they become from friends to family.
Recognizing their job after each event is a must. It’s all about what we’re able to do as a dream team.
What advice would you give someone who needs to plan a fundraiser but isn’t sure where to start?
Contact the people that get identified with the cause of the event. Stay focused and positive.
What’s the most exciting thing on the horizon for you personally or professionally?
Besides always learning and identifying how our business can be better and meet the client expectation to provide the best of us, extending our services to different countries and building relations with worldwide colleagues.
What inspired you to launch your own company in the event industry? How long did it take from initially having the idea to setting up and starting to attract a client base?
My first business was a beauty salon and after 8 years I had the opportunity to work for private companies on customer service and event industry. Meanwhile, I was able to take a planning course and started planning my own wedding (I had a wedding planner of course). I was laid off from job during the planning process. After my honeymoon I said to myself this is the moment to start my business on planning services. I had the opportunity to collaborate with colleagues and started having exposure during the first year and had my first two weddings.
What’s the first event you can ever remember planning and how did it go?
That very first event helped me to define the services I was going to provide. An event is all about details and logistics. Each event is a school.
What are some things you wished you knew before starting your businesses?
I always tell the couples you must make a click with the planner and your team. Each business has an ideal client. I like a relationship. It can be one from one year working together or even more.
Anything else you’d like to comment on while we have you?
It is my passion to create memorable moments!
